Privacy Policy

1. Information We Collect

We may collect the following information:

Information you provide directly:

• Name

• Email address

• Contact details

• Organisation details (where applicable)

• Information submitted through our verification assessment forms

• Digital material submitted for review, including images, videos, documents, links, or other evidence

Information collected automatically:

When you visit our website, we may collect limited technical information such as:

• IP address

• Browser type

• Device information

• Website usage information

This information helps us maintain website security and improve our services.

2. How We Use Your Information

We use submitted information to:

• Provide digital verification and authenticity assessment services

• Review and analyse submitted material

• Communicate with clients regarding their requests

• Prepare and deliver assessment reports

• Process payments

• Maintain records of completed assessments

• Improve our website and services

We only collect information necessary to provide our services.

3. Submitted Digital Material

Clients may submit digital material for assessment, including images, videos, documents, links, and other relevant information.

Clients are responsible for ensuring they have the appropriate rights or permissions to submit any material provided to Sentinel Verification.

Submitted material will only be accessed and used for the purpose of conducting the requested assessment, preparing findings, and providing the agreed service.

4. Data Security

We take reasonable technical and organisational measures to protect personal information and submitted materials from unauthorised access, loss, misuse, or disclosure.

However, no online service can guarantee absolute security, and clients should consider this when submitting sensitive information.

5. Sharing Information

We do not sell, rent, or trade personal information.

Information may only be shared where necessary:

• To provide requested services

• With trusted service providers involved in payment processing, website hosting, or business operations

• Where required by law or legal obligation

6. Data Retention

We retain information only for as long as necessary to provide our services, maintain records, resolve disputes, and meet legal obligations.

Clients may request information regarding stored personal data or request deletion where applicable.

7. Your Rights

Under applicable data protection laws, including UK GDPR, you may have rights including:

• Accessing personal information we hold about you

• Requesting correction of inaccurate information

• Requesting deletion of information where applicable

• Restricting or objecting to certain processing activities

To exercise these rights, please contact us.

8. Cookies

Our website may use cookies and similar technologies to improve website functionality, analyse usage, and provide a better user experience.

You can control cookie settings through your browser.

9. Third-Party Services

We may use trusted third-party services for website hosting, payments, analytics, and communication.

These providers may process information only as necessary to provide their services and are expected to maintain appropriate security standards.

10. Contact

If you have questions about this Privacy Policy or how your information is handled, please contact Sentinel Verification through the contact details provided on this website.

Sentinel Verification reserves the right to update this Privacy Policy when necessary. Any changes will be published on this page.